Stop chasing the money you already earned.
Tradie Mate keeps your clients, quotes, invoices and retention in one place, and uses your phone’s own reminders to nudge you when something needs chasing. Built for Australian tradies and subcontractors working on their own.
The work is done. The money is the hard part.
Quotes go quiet
You send a quote and hear nothing. There is no system telling you which ones are still worth a nudge, so the follow-up never happens and the job goes to whoever called back.
Invoices drift
Net 14 turns into 40 days. You know someone is late, but not who, or by how much — because the answer lives in your head, your inbox, and a spreadsheet you stopped updating.
Retention disappears
Money held back on a job has a release date somewhere in the contract. Nobody reminds you when it arrives, so it quietly stays with the builder.
One pipeline, from first quote to final payment.
ClientsCRM
Every builder and homeowner in one place — contact details, job history, what they still owe you, and how long they usually take to pay.
QuotesEstimating
Build a quote from line items or a saved template, attach site photos, and take the client’s signature on screen to lock in acceptance. Accepted quotes convert straight to invoices — nothing gets retyped.
Tax invoicesATO-ready
Invoice PDFs carry your ABN, GST breakdown, BSB and account details, due date, and your own numbering prefix. Sent invoices are voided rather than deleted, so the numbering stays intact.
Follow-up remindersThe point of it
Your iPhone reminds you when a quote has gone cold or an invoice is overdue, and pre-fills the message. You read it, then tap send — by email, SMS, or AirDrop.
Deposits & progress claimsCash flow
Split a job 50/50, 30/40/30, or however you agreed it, and invoice each stage as you reach it. Payments land against the right claim, so the balance is always the real one.
Recurring invoicesMaintenance
Service contracts and regular maintenance issue themselves on the schedule you set, instead of being remembered on the last day of the month.
Retention trackingConstruction
Record what is held back on a job. The release date is calculated for you, and a reminder lands before it comes due.
Jobs & photosSite record
Keep projects, work sessions, and site photos attached to the client they belong to, so a disputed variation is not a hunt through your camera roll.
Time on siteTracking
Run a timer, or let the phone clock you on and off as you arrive at and leave a site. Tracked hours pull straight onto the invoice as a labour line.
Expenses & reportsBookkeeping
Log job costs as they happen and see what you actually made, rather than what you invoiced. Cash-flow outlook, quote win rate, and which clients pay on time.
Import & exportYour data
Bring clients in from Contacts or CSV. Export everything — PDFs and CSV — as a single file whenever you want a copy off the phone.
Sync & backupYour iCloud
Records follow your own iCloud account across your devices, and a one-tap archive gives you a point-in-time copy that sync cannot overwrite.
Talk instead of typeOn-device
Dictate a work description on site and it is transcribed, and translated into the English your paperwork needs — all on the phone, with nothing uploaded.
Retention is the one nobody tracks.
On a lot of construction work a slice of every invoice is held back and released later. It is written into the contract, then forgotten by everyone except the party holding it.
Tradie Mate records what is being held on each job, works out the release date from the terms you enter, and reminds you before it arrives — so the conversation happens on time instead of a year late.
- Reminders are local notifications scheduled on your iPhone — nothing runs on a server.
- When one fires, the app pre-fills the follow-up message for you to review.
- You tap send yourself, through email, SMS, or the share sheet. The app never sends anything on your behalf.
Your phone and your iCloud. Nothing of ours in between.
No account, no server
There is nothing of ours to sign up for. Records live on your device and sync through your own iCloud account — we run no backend, and the app has no way to send your job data to us.
Works in a basement
Quoting, invoicing, reminders and PDF generation all run on the phone. Reception on site is not a prerequisite for getting paid; sync catches up when you resurface.
Yours to take
A full export gives you every PDF and a CSV of your records in one ZIP — useful at tax time, and the reason you are never locked in.
Free until you are busy enough to need more.
AU$0
No card, no account, no trial clock.
- Unlimited clients
- Up to 20 quotes still in play and 20 invoices still owing at any one time — winning a quote or getting paid frees the slot again
- Quotes, GST tax invoices and PDFs
- Jobs, site photos, expenses
- Full export and backup
AU$9.99 / month
or AU$99.99 a year, saving 17% — first month free.
- Unlimited quotes and invoices
- Automatic reminders when a quote goes quiet or an invoice runs late, with the chase message already written
- Retention, deposits and progress claims
- Recurring invoices for maintenance contracts
- Reports and the CSV your accountant wants at BAS time
- AI estimates, dictation, and automatic on-site timing
- No Tradie Mate line on the invoices your clients see
Prices are in Australian dollars and billed through your Apple Account. Subscriptions renew automatically unless auto-renew is turned off at least 24 hours before the period ends; manage or cancel any time in your Apple Account settings.
Quote the next job from the ute.
Tradie Mate is on the App Store now, free to start. Put your ABN and bank details in once, and the next quote you write turns into a proper tax invoice without you opening a laptop.
Tradie Mate is built by WILLNEEDS in Melbourne. It helps you keep records and send documents you have reviewed yourself; it is not accounting, tax, or legal advice, and it does not replace your own reading of a contract.