Tradie Mate keeps your clients, quotes, invoices and retention in one place, and uses your phone’s own reminders to nudge you when something needs chasing. Built for Australian tradies and subcontractors working on their own.
You send a quote and hear nothing. There is no system telling you which ones are still worth a nudge, so the follow-up never happens and the job goes to whoever called back.
Net 14 turns into 40 days. You know someone is late, but not who, or by how much — because the answer lives in your head, your inbox, and a spreadsheet you stopped updating.
Money held back on a job has a release date somewhere in the contract. Nobody reminds you when it arrives, so it quietly stays with the builder.
Every builder and homeowner in one place — contact details, job history, what they still owe you, and how long they usually take to pay.
Build a quote from line items or a saved template, attach site photos, and take the client’s signature on screen to lock in acceptance. Accepted quotes convert straight to invoices — nothing gets retyped.
Invoice PDFs carry your ABN, GST breakdown, BSB and account details, due date, and your own numbering prefix. Sent invoices are voided rather than deleted, so the numbering stays intact.
Your iPhone reminds you when a quote has gone cold or an invoice is overdue, and pre-fills the message. You read it, then tap send — by email, SMS, or AirDrop.
Split a job 50/50, 30/40/30, or however you agreed it, and invoice each stage as you reach it. Payments land against the right claim, so the balance is always the real one.
Service contracts and regular maintenance issue themselves on the schedule you set, instead of being remembered on the last day of the month.
Record what is held back on a job. The release date is calculated for you, and a reminder lands before it comes due.
Keep projects, work sessions, and site photos attached to the client they belong to, so a disputed variation is not a hunt through your camera roll.
Run a timer, or let the phone clock you on and off as you arrive at and leave a site. Tracked hours pull straight onto the invoice as a labour line.
Log job costs as they happen and see what you actually made, rather than what you invoiced. Cash-flow outlook, quote win rate, and which clients pay on time.
Bring clients in from Contacts or CSV. Export everything — PDFs and CSV — as a single file whenever you want a copy off the phone.
Records follow your own iCloud account across your devices, and a one-tap archive gives you a point-in-time copy that sync cannot overwrite.
Dictate a work description on site and it is transcribed, and translated into the English your paperwork needs — all on the phone, with nothing uploaded.
On a lot of construction work a slice of every invoice is held back and released later. It is written into the contract, then forgotten by everyone except the party holding it.
Tradie Mate records what is being held on each job, works out the release date from the terms you enter, and reminds you before it arrives — so the conversation happens on time instead of a year late.
There is nothing of ours to sign up for. Records live on your device and sync through your own iCloud account — we run no backend, and the app has no way to send your job data to us.
Quoting, invoicing, reminders and PDF generation all run on the phone. Reception on site is not a prerequisite for getting paid; sync catches up when you resurface.
A full export gives you every PDF and a CSV of your records in one ZIP — useful at tax time, and the reason you are never locked in.
AU$0
No card, no account, no trial clock.
AU$9.99 / month
or AU$99.99 a year, saving 17% — first month free.
Prices are in Australian dollars and billed through your Apple Account. Subscriptions renew automatically unless auto-renew is turned off at least 24 hours before the period ends; manage or cancel any time in your Apple Account settings.
Tradie Mate is on the App Store now, free to start. Put your ABN and bank details in once, and the next quote you write turns into a proper tax invoice without you opening a laptop.
Tradie Mate is built by WILLNEEDS in Melbourne. It helps you keep records and send documents you have reviewed yourself; it is not accounting, tax, or legal advice, and it does not replace your own reading of a contract.